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Q) How do I sort in Word?
A) To sort information that is delimited by spaces, follow these steps:
- Confirm that each row contains the same number of fields. For example, if you are sorting a list of names and some names include a middle initial while others do not, the sort is not completed correctly.
Note: If you add a non-breaking space between some fields and use the SPACEBAR for others, and then sort on a space, only the space (not the non-breaking space) will be used to sort. For example, if you want to sort on last names, but your data includes honorifics or middle initials, insert non-breaking (CTRL+SHIFT+SPACEBAR) spaces in the following positions:
- Select the list.
- On the Table menu, click Sort.
- Click Options, select Other, type a space in the text box, and then click OK.
- Click OK again.
Note: This closes the Sort Text dialog box, which will not list all of the fields to sort by until you reopen the dialog box.
- On the Table menu, click Sort.
- In the Select By list, select Word 2 (or another field you want to sort by), choose a Type, select
- Ascending or Descending order, and then click OK.
The list is now sorted by last name.
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