Q) How do I sort in Word?

A) To sort information that is delimited by spaces, follow these steps:

• Confirm that each row contains the same number of fields. For example, if you are sorting a list of names and some names include a middle initial while others do not, the sort is not completed correctly.

Note: If you add a non-breaking space between some fields and use the SPACEBAR for others, and then sort on a space, only the space (not the non-breaking space) will be used to sort. For example, if you want to sort on last names, but your data includes honorifics or middle initials, insert non-breaking (CTRL+SHIFT+SPACEBAR) spaces in the following positions:

• Select the list.
• On the Table menu, click Sort.
• Click Options, select Other, type a space in the text box, and then click OK.
• Click OK again.

Note: This closes the Sort Text dialog box, which will not list all of the fields to sort by until you reopen the dialog box.

• On the Table menu, click Sort.
• In the Select By list, select Word 2 (or another field you want to sort by), choose a Type, select
• Ascending or Descending order, and then click OK.

The list is now sorted by last name.

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